Eco-DAS Frequently Asked Questions

Application Questions

How are participants chosen?

Participants are selected based on:

  • Qualifications of the applicant, including the CV, personal statement and letter(s) of recommendation
  • Our impression of the potential benefit to the applicant
  • Potential for collaboration with other participants
  • Evidence of carrying projects through to completion
  • Likelihood that the proposed manuscript idea would be exciting and valuable to the broader science community.
  • In addition, the balance of represented disciplines and other factors are used to make difficult choices among highly qualified applicants.

I'm not sure how to approach the manuscript proposal - can you provide examples?

No, but we can offer helpful hints.

Don't copy and paste unpublished chapter 4 of your dissertation.  That's going to disqualify you.

Don't propose something you could write entirely by yourself.  Think about an idea that you'd love to work on with other people, especially people who are experts in areas that are outside of but complement your own knowledge.

Don't get so attached to your ideas that you would be disappointed if they don't go forward.  Offer your ideas to the Eco-DAS community.  Some will take root; some will not; some will reappear in a mashup of related ideas.

Look at past Eco-DAS publications to get a sense of the diversity of projects that have moved forward.  Some projects aren't even "manuscripts"!  Think outside the box.

No specific format is required.  However, you might consider:
- explaining why you think this manuscript/project is needed and would be exciting and valuable;
- providing a brief abstract or summary;
- providing a 1-page outline;
- mentioning any new data that would be acquired;
- summarizing the complementary expertise you hope to find at the symposium.

Can I email my application? Can I provide some of the requested information later?

All applications must be prepared in advance, and submitted together via the online application form. You are responsible for requesting letters of support from your advisor (required) and one additional person (optional). Letters may be uploaded with your application, or emailed by your advisor to paulkemp@hawaii.edu.

What format (PDF, docx, doc) should I use for my application?

PDF is strongly preferred.

Eligibility Questions

What will be the eligibility dates for the 2020 Eco-DAS meeting?  I am not sure when I am graduating.

Eco-DAS XIV participants should have completed or intend to complete their dissertation between 1 June 2019 and 1 June 2021.

I graduated X months before the eligibility period. May I still apply?

In general, no. Permission is sometimes given, e.g. if the formal graduation date at your institution is slightly earlier than June 1.

Logistics Questions

What expenses should I expect to pay for?

All travel and hotel costs will be covered by the Eco-DAS symposium.

The symposium will reimburse the direct cost of transportation from airport to hotel and back, but will not reimburse car rentals.

A per diem allowance will be given for meals that are not provided directly by the symposium.

If you are a US citizen and located in the US, we can arrange and pay for your air travel and accommodations. You should be prepared to pay for some meals and incidental expenses.

If you are not a US citizen or if you are located in another country, you will probably need to purchase your air travel. We can offer travel advice and assistance, but cannot pay directly for the airfare. We will arrange your accommodations in Hawaii but if you are not a US citizen, you will need to pay for them in addition to some meals and incidental expenses. The total cost (all travel and hotel expenses) should be approximately $2500, and you will be reimbursed for all costs after the symposium.  For reimbursements, keep all travel receipts.  You do not need receipts for meals and incidental items.

When do I have to arrive?

All participants should plan to arrive in time to attend a Sunday evening reception at the meeting hotel, starting at 6 PM.

Where will I stay?

All participants will stay at a beachfront hotel in Honolulu, Hawaii. If you plan to come early or stay late, let us know when we contact you to make travel arrangements. During the meeting, you are required to stay at the meeting hotel.

Can I get the conference rate at the meeting hotel before or after the symposium?

The hotel rates we have obtained for the meeting may be available prior to or following the symposium. You will be responsible for the costs of extra nights. Please inform us of your plans.

Do I have to attend all events?

All participants are required to attend all scheduled events during the symposium.  If you are sick or have any other emergency necessitating your absence, please call or otherwise let the conference organizers know as soon as possible.

Can I bring my spouse/partner/child?

Please advise the organizers if you plan to bring any guests. We will attempt but can't guarantee to accommodate you. You must bear any additional costs - the symposium will only cover your own travel, hotel and dining costs. We can usually accommodate participants with children (including infants) but we do not provide child care.

IMPORTANT NOTE: As an invited participant to this meeting, you are expected to attend all meeting functions. Your family may attend receptions and any optional social events, but not the science symposium during the day. An important goal for this symposium is to create cohort groups of aquatic ecologists. The meeting sponsors expect you to socialize with your fellow attendees, and not just with your family, during the entirety of this meeting.

What events can my spouse/significant other/child attend?

Your family must be prepared for you to socialize with meeting participants.  They are welcome to participate in evening social gatherings, but please do not expect to have private evenings with your family during the meeting.

What should I wear?

Honolulu outdoor temperatures are very comfortable in October (typically 80F/27C), and you are welcome to dress casually. The meeting rooms are air-conditioned and some people may be more comfortable in a sweater or long-sleeved garment.

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