Abstract Submission Guide

Abstract Submission Fees

Abstract and registration fees are due at the time of submission and are payable in U.S. dollars. If you are not a member of ASLO, we hope that you will join and take advantage of the discounted registration fees for members!

Payment of the full registration fee and abstract submission fee is required, plus the completed information that must accompany the abstract. (Abstracts will not be considered unless the presenting author has registered for the meeting and paid the full registration and abstract submission fee.)

All fees are in U.S. Dollars.

Submitter
Fee
Member Professional, Member Early Career $70.00
Non-member Professional $80.00
Member Student, Non-Member Student $40.00
Member Emeritus $40.00
Developing Country Professional, Developing Country Student $40.00
High School Teacher or Student $0.00

Abstract Submission Procedures

The abstract submission deadline is Midnight, Central Standard Time (USA) (11:59 pm) on 23 February 2023 (05:59 Greenwich Mean Time on 24 February 2023).  So that scheduling may be completed in a timely manner, all submissions must be received by this date.  Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted.

All submissions must be received online and by the deadline. Abstracts must be submitted via the website. (E-mailed submissions will not be accepted unless specifically requested by the project manager.)

If you are not able to submit your abstract via the website, please call the conference management office at 254-776-3550 or contact Jo Davis at meetings@aslo.org via e-mail.

Session Codes

To assist the organizing committee in assigning your abstract to an appropriate session, you should use the session codes and enter your first, second, and third choices under the Session Topic Code portion of the abstract form. All three choices must be indicated if you wish for your abstract to be considered. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session requests, the committee cannot guarantee your abstract will be placed in any of the sessions chosen. Priority is given to the overall scientific program, and therefore, final placement is solely at the discretion of the organizing committee.

Abstract Preparation Specifications

All abstracts must be in English, using metric units. Do not include chemical or mathematical formulae, Greek characters, illustrations, figures, or photos. Use no smaller than 10-point type. Do not use any formatting such as italics, bold, or subscript (CO2 becomes CO2). Do not indent paragraphs. Use a single space between sentences. Use only the ANSI (American National Standards Institute) character set.

The title of the abstract must be in all caps and must not exceed 160 characters. The body of the abstract must adhere to a maximum character count of 1600 including spaces. This is exclusive of the abstract title and the author listing. Please make the abstract as informative and representative of your presentation as possible.

The abstract submittal system uses the UTF-8 (Unicode) character set. Submitters may use HTML coding to set italics or display special characters. Please do not use bold or underlines, as this will be stripped out in the final, published version of your abstract. Make sure you properly close your HTML tags.

Some examples:

  • Italics: <em>Synechococcus</em> yields Synechococcus
  • Sub/superscript: CO<sub>2</sub> = CO2 and 10<sup>-1</sup> = 10-1
  • Greek: &micro; = µ, &Sigma; = Σ, &delta;= δ
  • Math: &#8776; yields ≈, &#8800; yields ≠, &#8804; yields ≤
  • Non-English Characters: &#225; = á, &#241; = ñ, &#252;= ü, &#268;= Č

A good reference for finding and using codes can be found at https://dev.w3.org/html5/html-author/charref.

Important! Special characters and formatting are not required. Every abstract will be considered equally.

Previewing Abstracts

When you submit the abstract, you will receive a confirmation and will be given a login and password for making necessary edits. Please check the abstract for errors after you submit.

Submission of Additional Abstracts to Designated Education and Policy Sessions

It is the policy of ASLO to allow a second submission to a designated education or policy session.  If you wish to submit in one of these categories, select the Education and Policy General Session category on the submission form.

The first abstract must be accompanied by a paid abstract submission fee. The second abstract can be submitted to an assigned general education or policy session without having to pay a second abstract fee.

Withdrawal of Presentations

Authors whose papers are accepted and scheduled for presentation at the meeting must notify the conference management office and the lead session organizer if they need to withdraw. Authors are encouraged to send such notice before 1 May 2023.

The original presenting author may have another author present the paper at no charge as long as that person is not already scheduled to present at the meeting. He or she must notify the conference project manager, Sue Rulla, of this change by email at meetings@aslo.org.

Important Notes

Abstracts will not be accepted by mail or e-mail unless specifically instructed by the project manager to do so.

Abstracts must adhere to the guidelines stated.

Only one abstract is permitted per presenting author with exceptions made for second submissions to an assigned general education or policy session.

Duplicate submissions by the same first author will be identified, and duplicate abstracts will be removed.

It may be necessary to accept for poster presentation some abstracts submitted for oral presentation. Likewise, abstracts submitted for poster presentation may be accepted as oral presentations.

The submission deadline of Midnight, Central Standard Time (USA) (11:59) on 23 February 2023 (05:59 Greenwich Mean Time on 24 February 2023) will be strictly adhered to.

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