OSM 2022 FAQ

Information on this page will be continually updated.

General Questions

Q: Will OSM 2022 be convened in-person?

A: OSM 2022 is being planned to be convened in person with a virtual component. While the organizers remain optimistic that conditions in February will allow for many people to safely gather together in Honolulu, Hawaii, we anticipate a large global gathering to virtually attend online programming and events.

A decision will be made in early November 2021 regarding whether the conference will be transitioned to fully virtual in order to ensure the health and safety of the attendees and the local community in Hawaii. In this scenario, attendees who registered for the in-person conference will receive a refund of the difference in registration costs.

Q. How much does it cost to attend the 2022 Ocean Sciences Meeting?

A: Click here for registration rates.

Q: How did the OSM organizers arrive at the posted registration rates?

A: The organizers of OSM strive to produce a high quality meeting that is productive, safe, and secure for all attendees. The cost of registration is consistent with the increase in rates for previous Ocean Sciences Meetings to cover the increased costs and to include a virtual component. Producing an in-person conference with a virtual component is more expensive than a stand alone in-person or fully virtual conference alone. Virtual conferences include additional costs related to IT support staff, servers, bandwidth, security, and help answering your questions before, during, and after the meeting. Furthermore, these costs are increased for sessions and events featuring engagement between in-person and virtual attendees and presenters (e.g., fully interactive live-streams).

Q: Is there financial support for attending OSM?

A: Yes! AGU, ASLO, and TOS jointly sponsor travel awards for students and early-career researchers (defined as being within 10 years of attaining your terminal degree). This year, due to the nature of the dual in-person and virtual components of OSM, the societies are also sponsoring virtual registration awards for students and early-career researchers. More information about how to apply for an award will be announced in September. As in previous years, we offer reduced registration rates for attendees from low-income countries as defined by the World Bank, high school students, and high school teachers.

Q: What is the deadline to submit an abstract?

A: The abstract submission deadline has been extended to 29 September 2021 at 11:59pm Eastern Time. Please note that due to time constraints associated with planning the meeting late abstracts will not be considered.

Q: When is the early bird registration deadline?

A: The early bird registration rate deadline is 20 January 2022 11:59pm Eastern Time. Please note, before registration was open, the website erroneously listed an incorrect early bird registration date.

Q: Do I have to register and pay OSM 2022 conference fees in order to submit an abstract?

A: No. You may submit an abstract before registering and paying the conference fees. However, the abstract fee is still required.

Questions about registering and presenting

Q: Can I change my registration from in-person to virtual or vice-versa leading up to the conference? Circumstances can drastically and quickly change in a few months' time.

A: Attendees may cancel in-person registration by 27 January 2022 and receive a refund, minus the credit card and abstract processing fees, and re-register for virtual attendance. Attendees may also switch from virtual to in-person using the same process.

The decision to go fully virtual, if necessary, will be made in early November 2021, and all in-person registration will be automatically refunded the difference towards the virtual registration fee.

For participants who are required to register for the conference by a certain date, please contact meetings@aslo.org to make arrangements to pay by invoice.

Q: I want to attend OSM virtually. Can you tell me what the virtual component will include?

A: All virtual attendees will be able to participate in the virtual sessions (Wednesday – Friday), watch live-streamed plenaries, and have access to all pre-recorded oral presentations and posters, as well as any “live” sessions that are hybrid or streamed. For more information, refer to this pageSocial events, networking opportunities, and exclusive workshops will be arranged for virtual attendees. The full OSM 2022 program (both virtual and in-person content) will be published in early December.

Questions specific to in-person attendance

Q:  What are the current COVID-19 restrictions for travel to Hawaii? Where can I go for updates?

A: The state of Hawaii is open to in-person gatherings of a professional nature. The state has consistently required proof of vaccination or proof of a negative COVID-19 test within 72-hours of departure as part of its entry requirements. OSM organizers will continue to update attendees on entry requirements. To see the current requirements in Hawaii, go to this website.

OSM organizers strongly encourage attendees to be vaccinated and will follow Hawaii’s regulations; current vaccination requirements will be shared prior to the early bird registration deadline. The Statement on COVID-19 for the Ocean Sciences Meeting 2022 can be found here.

Q: I am planning to attend in-person. What happens if I receive a positive COVID test prior to my departure?

A: If you receive a positive COVID test prior to departure for Honolulu, your choices are:

  1. withdraw and receive either a full refund for your registration (proof of test result required) or
  2. switch to virtual attendance and receive a refund of the difference between in-person and virtual registration. Your pre-recorded talk will remain posted for virtual attendees. Please note, you cannot give your presentation remotely in this situation.
  3. You may designate a co-author to present your work. There are no longer limits on how many papers a co-author may present. Your registration fee will be refunded if a co-author presents your work and you do not attend.

Q: I’ve heard that booking accommodations in Honolulu can be difficult. What are my options for housing during OSM?

A:  To keep conference costs as low as possible, OSM has partnered with several local hotels to provide attendees a discounted room rate, however room availability is limited. We strongly encourage OSM attendees to reserve one of the limited number of discounted rooms at the hotels listed on the accommodations page. All partner hotels are within walking distance of the convention center. Please be cautious of unauthorized housing offers.

Q: How are the OSM organizers taking into account the potential impacts of tourists on the local community in Hawaii?

A: The safety and health of attendees and residents of Hawaii are the top priority for the OSM organizers. As such, we are closely monitoring the situation on the ground in Honolulu, including COVID-19 case rates, local guidelines, travel restrictions, testing, and vaccination, to make safe and informed decisions regarding OSM 2022. OSM 2022 will follow health guidelines at federal, state, and local levels to mitigate risk. The OSM organizers have been proactive in engaging with the Hawaii state government, Hawaii Tourism Authority, and Hawaii Convention Center, as well as the OSM Local Committee, to assess the situation and ensure the 2022 OSM will make a positive impact in Honolulu.

OSM 2022 also seeks to promote responsible tourism. This includes OSM 2022’s commitment to sustainability as well as reducing our carbon footprint and respecting the local community and history of Hawaii. Virtual programming is key to curbing carbon footprints, and OSM 2022 also plans to support reforestation efforts in Hawaii. Additionally, OSM 2022 is currently planning programming that includes educational field trips, community outreach, and clean-up events.

Q: I have a question that isn’t on this page. Who can I contact?

A: If you have any questions related to the conference, please email meetings@aslo.org.

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