Travel Information

The following information is provided to make travel, especially international, as convenient as possible. Once you have completed the conference registration process you will find participant letters under your registration account, which you are free to print for your convenience. The conference management staff is willing to provide information whenever possible. However, please note the following:

  • Invitation and participation letters cannot be issued to potential attendees until registration and full payment are made.
  • Conference organizers are unable to send invitation letters directly to consulates on behalf of a potential attendee. Invitation letters are prepared solely for individuals and are emailed directly to them.
  • It is the participant’s responsibility to ensure documentation is correct and completed in a timely manner before you start your journey. It is recommended that application for a visa be made at least 10 weeks prior to the proposed travel dates.
  • People visiting from Canada and from non-U.S. countries are required to have a valid passport and possibly other documentation. Contact your nearest embassy or consulate with any questions or concerns regarding your travel requirements.

Traveling by Air

If you are traveling by air to the United States and are not a U.S. citizen, you must present a valid passport. For more information, please go to: https://www.cbp.gov/travel/international-visitors.

Visa Requirements

To find out if you need a visa in order to attend the meeting and for more information on applying for a visa to enter the United States, please go to: https://travel.state.gov/content/travel/en/us-visas.html.

Airline Reservation Assistance

For your convenience, you may contact Bambi Eskew at Allen Samuels House of Travel at 254-776-2560 or by e-mail to bambi@houseoftravelwaco.com for assistance with your travel plans. The airport providing service is Dane County Regional Airport, approximately a 20-minute drive from downtown Madison.

Taxi cabs and Uber are available for pick-up and drop-off at the airport.

AVIS Car Rental for the 2020 Joint ASLO-SFS Meeting

Avis Worldwide Discount AWD number is D130903.

When calling Avis at 1-800-331-1600 to make reservations, attendees should provide this AWD number to ensure they receive the best available car rental rates. The AWD will be effective from seven days prior to the event until seven days after the event. For online reservations, please visit Avis for 2020 Joint ASLO-SFS Meeting.