Travel Information

The following information is provided to make travel, especially international, as convenient as possible. Once your abstract has been accepted and scheduled, you will receive a letter of invitation by email. The conference management staff is willing to provide information whenever possible. However, please note the following:

  • Invitation and participation letters cannot be issued to potential attendees until registration and full payment are made.
  • Conference organizers are unable to send invitation letters directly to consulates on behalf of a potential attendee. Invitation letters are prepared solely for individuals and are emailed directly to them.
  • It is the participant’s responsibility to ensure documentation is correct and completed in a timely manner before you start your journey. It is recommended that an application for a visa be made at least 10 weeks prior to the proposed travel dates.
  • People visiting from Canada and from non-U.S. countries are required to have a valid passport and possibly other documentation. Contact your nearest embassy or consulate with any questions or concerns regarding your travel requirements.

Travel Suggestions

  • Make Copies of your ID and Passport: Make two photocopies of your license/ID – or passport for international travelers – in case either is lost or stolen. Bring one copy and store it separately from your original and leave another with a friend or relative.
  • Streamline your wallet: Lost wallets are the leading cause of identity theft. Only carry the card(s) you plan to use on your trip and leave your checkbook and the rest of your cards at home. If you decide to bring more than one credit card, consider stashing the extra, along with account information and customer service numbers for the cards you have with you, in a hotel safe or other secure location.
  • Check the weather: Into every life — and vacation — a little rain must fall, so take steps to protect yourself by monitoring the local weather and packing the appropriate gear.
  • Avoid oversharing online: Posting photos or checking in on social media sites advertises your absence from home. Real-time updates can be tempting but wait until you return safely home before sharing your adventures.

Travel by Air

If you are traveling by air to the United States and are not a U.S. citizen, you must present a valid passport. For more information, please go to: https://www.cbp.gov/travel/international-visitors.

Visa Requirements

To find out if you need a visa in order to attend the meeting and for more information on applying for a visa to enter the United States, please go to: https://travel.state.gov/content/travel/en/us-visas.html.

Airline Reservation Assistance

For your convenience, you may contact Bambi Eskew at Allen Samuels House of Travel at 254-776-2560 or by e-mail to [email protected] for assistance with your travel plans. The airport providing service is Dane County Regional Airport, approximately a 20-minute drive from downtown Madison.

Taxi cabs and Uber are available for pick-up and drop-off at the airport.

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