ASLO Code of Conduct

A core goal of ASLO is to foster a scientific community that is safe, hospitable, and productive for all its members. Thus, ASLO seeks to provide a welcoming and productive environment for those attending our meetings, workshops, and events, regardless of gender, sexual orientation, gender identity, race, ethnicity, religion, disability, physical appearance, or career level. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, ASLO staff, service providers, and others are expected to abide by this ASLO Code of Conduct. This Code of Conduct applies to all components of the upcoming ASLO event, including those sponsored by organizations other than ASLO but held in conjunction with ASLO events, in public or private facilities.

Expected Behavior

  • Treat all participants, attendees, ASLO staff, and vendors with respect and consideration, valuing a diversity of views and opinions.
  • Be considerate, respectful, and collaborative.
  • Communicate openly with respect for others, critiquing ideas rather than individuals.
  • Avoid personal attacks directed toward other attendees, participants, ASLO staff, and suppliers/vendors.
  • Be mindful of your surroundings and of your fellow participants. Alert staff if you notice a dangerous situation or someone in distress.
  • Respect the rules and policies of the meeting venue, hotels, ASLO-contracted facility, or any other venue.
  • Request permission from speakers before recording or taking photographs during their presentation. Turn off any ringers or otherwise disrupting devices during oral or poster sessions.

Unacceptable Behavior

  • Harassment, sexual harassment, bullying, intimidation or discrimination in any form.
  • Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, ASLO staff member, service provider, or other event guest.
  • Disruption of talks at oral or poster sessions, in the exhibit hall, or at other events organized by ASLO at the event venue, hotels, or other ASLO-contracted facilities.
  • Other examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin; inappropriate use of nudity and/or sexual images in public spaces or in presentations; or threatening or stalking any attendee, speaker, volunteer, exhibitor, ASLO staff member, service provider, or other event guests.

Consequences of Unacceptable Behavior

  • Anyone requested to stop unacceptable behavior is expected to comply immediately.
  • The ASLO leadership or security may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund.
  • ASLO reserves the right to prohibit attendance at any future meeting.

Reporting Unacceptable Behavior

  • If you are the subject of unacceptable behavior or have witnessed any such behavior, please notify someone immediately.
    • You may confidentially report to any member of the ASLO leadership (e.g. officers, including presidents Roxane Marranger ([email protected]), or board members, the executive director of ASLO (Teresa Curto: [email protected]), or by e-mailing your concern to conference coordinator Helen Schneider-Lemay ([email protected]). Once a complaint is received, the person receiving the complaint will report the incident to the ASLO president while respecting any conditions stated by the complainant. A presidential council consisting of past, present, and presidents-elect will meet immediately to decide on the appropriate action(s).
  • Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety at our annual meeting in the convention center is advised to locate a house phone and ask for security.
  • We also encourage you to contact any ASLO officer regarding ways in which the society can improve inclusion of diverse participants and encourage both a stimulating and supportive atmosphere.
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