Abstract Submission Overview
Abstract Submission Procedures
The abstract submission deadline is midnight (23:59 US, Central Standard Time) on Friday, 12 February 2010. In order for scheduling to be completed in a timely manner, all Internet and mailed submissions must be received by this date. (Mailed submissions must be sent in advance so they are received, not postmarked, by this date.) Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted. Abstracts can be submitted as follows:
- Via the Internet. This method of submission is highly preferred.
- By mail. Submit the abstract on a CD (formatted for Windows) accompanied by one (1) original hard copy printed on white paper. All documents must be submitted in Microsoft Word or compatible file format. Abstracts submitted in any other format (including Powerpoint and PDF) are not acceptable and will be returned. CDs must be clearly and fully labeled with the name of the author to contact, institution name, mailing address, phone number, and e-mail address. CD submissions must include a hard copy of the abstract, no exceptions. E-mail and fax copies of abstracts are not acceptable. Include the completed registration and abstract submission forms along with the hard copy of the abstract. Please use a laser-quality printer to print the one hard copy required for mailed submissions. Send originals and diskettes to: Helen Schneider Lemay, ASLO Business Office, 5400 Bosque Boulevard, Suite 680, Waco, TX 76710-4446, USA.
If you are not able to submit your abstract by one of these two methods, please contact Helen Schneider Lemay at 800-929-ASLO (U.S., Canada, and Caribbean), 254-399-9635 (All other countries), or via e-mail at business@aslo.org.
Abstract Submission Requirements
An abstract submission fee ($60.00 USD for those who are a member of ASLO or NABS or $70 USD for non-members) is required for each submission, along with a full paid registration. This fee is non-refundable should it later be determined you are not able to attend and make your presentation. However, registration fees are refundable under the registration guidelines.
All persons wishing to contribute an abstract must complete a registration form with payment for the abstract submission fee and full registration fee when submitting their abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted. Only one paper per first author will be accepted. An abstract submission fee and registration fee paid by the presenting author must accompany each paper accepted. Poster presentations are strongly encouraged and will play an important role in this meeting. All presentations will be considered for poster presentation. Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation and, likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.
Originals, diskettes, and Internet submissions, along with their accompanying registrations, must be received by the submission deadline of midnight (23:59 US, Central Standard Time) on Friday, 12 February 2010. As noted previously, an author’s abstract and registration must be received at the same time regardless of how the abstract is submitted.
Session Topic Codes
To assist the organizing committee in assigning your abstract to an appropriate session, please use the session codes (see Special Sessions, Interactrive Sessions, General Sessions and the Chairs' Choice Session). Please enter your first, second, and third choices under the Session Topic Code portion of the abstract form. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session requests, the committee cannot guarantee your abstract will be placed in any of the sessions chosen. Priority is given to the overall scientific program and, therefore, final placement is solely at the discretion of the organizing committee.
Previewing Abstracts
When submitting your abstract, you will receive a confirmation and will be given a login and password for making necessary corrections. However, please check your abstract for errors after you submit.
Author Notification
Presenting authors will receive electronic confirmation when the abstract and registration are received and will receive confirmation in this same manner when the abstract is accepted and is assigned. Accepted abstracts will be posted on the website after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate an alternate method of notification when you submit your abstract.
Important Notes
- Submission via the conference web site (http://www.aslo.org/meetings/santafe2010/startprocess.html) is recommended and highly preferred.
- Payment of the abstract submission fee and full registration fee (in USD) is required, plus the completed form must accompany each abstract. (Abstracts will not be considered unless the presenting author has registered for the meeting and paid the full registration fee.)
- Abstracts will not be accepted by fax or e-mail.
- Do not mail in any abstracts or registration materials if you submit electronically!
- Abstracts must adhere to the guidelines in this brochure.
- Only one paper per first author will be accepted.
- It may be necessary to accept for poster presentation some abstracts submitted for oral presentation, and, likewise, abstracts submitted for poster presentation may be accepted as oral presentations.
- The submission deadline of midnight (23:59 US, Central Standard Time) on Friday, 12 February 2010, will be strictly adhered to.
