Instructions for Poster Presenters, Oral Presenters, and Session Chairs

Abstracts
Abstracts for this meeting will be posted and archived on the ASLO Web site (http://www.aslo.org), and a complete book of abstracts will be distributed to registered attendees at the meeting.

Uploading Your Presentation
Information will be posted at the earliest possible date.

Poster Presentations
Posters will be on display in the Palacio de Congresos y Exposiciones de Galicia on Tuesday, Wednesday, and Thursday from 09:00 until 21:00. To emphasize the topical directions of the poster presentations, the poster area will be organized by clusters. Authors have been notified with an assigned poster presentation and discussion date and should be available for discussion purposes during their specified date and time. Poster Sessions I, II, and III will be held Tuesday, 21 June through Thursday, 23 June 2005, from 10:10 to 12:10. In addition, participants may view posters throughout the day, as well as during the evening receptions, Tuesday, 21 June through Thursday, 23 June 2005, from 19:30 to 20:30.

Posters will be numbered and all poster presenters were notified of their poster number in advance of the meeting. If you did not receive such notification, please contact the conference management office at business@aslo.org or call 800-929-2756 or 254-399-9635.

Poster space will be 4 ft. by 4 ft. (1.16m by 1.16m) in size. Size requirements must be strictly adhered to so they fit within the space assigned to them.

Due to space limitations, it is very important that poster presenters adhere to the designated set-up and tear-down instructions and times. Poster Session I (Tuesday) will set-up on Monday, 20 June 2005, from 13:45 to 18:30, in the Palacio de Congresos y Exposiciones de Galicia. You will set-up your poster according to your assigned number on the poster boards. All Tuesday poster presentations will need to be dismantled on Tuesday evening, 21 June 2005, beginning at 20:30.

If you are scheduled to present in Poster Session II (Wednesday) or III (Thursday), set-up will take place each morning from 08:00 to 09:00. All poster presentations scheduled for each day will need to be dismantled that evening beginning at 20:30. Posters will be displayed all day for participants to view, but will be removed in order to accommodate poster presentations scheduled to take place the next day.

Oral Presentations
Concurrent sessions will take place at Palacio de Congresos y Exposiciones de Galicia and Puerta del Camino Hotel. With the exception of tutorials, oral presentations will be a total of 15 minutes in length, including set-up, questions, and discussion. Please plan to allow at least two minutes for questions and discussion time. Session chairs have been instructed to strictly adhere to the schedule so that participants may move quickly among the concurrent session locations. If a presentation should be cancelled for any reason, this time will be used for additional discussion or a stretch break.

Presenters will not be allowed to provide their own laptop computer and personal laptop computers cannot be plugged into projectors in oral session rooms.

Further details for uploading presentations will be provided on the conference web site and sent to participants via email.

Additional Presentation Guidelines
Keep animations to a minimum. When using a bulleted list of points, it may be useful to have the points appear.

All presentations will be deleted at the end of the day. All copies will be deleted at the end of the meeting.

If you plan to do a PowerPoint presentation, it is highly recommended that you have a backup of your presentation in the form of overhead transparencies.

All oral session rooms will be equipped with the following audio-visual equipment:

  • 1 computer projector (PowerPoint)
  • 1 PC computer
  • 1 screen
  • 1 laser pointer
  • 1 timer
  • 1 lavalier microphone

Internet connectivity is not available in oral session rooms.

Rental of additional audio-visual equipment
Rental of a VCR, 35 mm slide projector, monitor, audio systems, provision of extra power outlets, extra tables, stands, etc. can be handled for an additional cost. If you did not request extra equipment at the time your abstract was submitted, please contact Manuel Montes from Desarrollanet the audio visual company via telephone, +34 986 902 818, fax, +34 986 224 818, or e-mail, mmontes@desarrollanet.com.

Any costs for additional equipment will be billed to the abstract’s presenting author.

For audio-visual related questions, please contact:
Manuel Montes
Desarrollanet
Serafn Avendao, 18 Oficina 14
Vigo 36201, Spain
Telephone: +34 986 902 818
Fax: +34 986 224 818
E-mail: mmontes@desarrollanet.com

Speaker Ready Room
A speaker ready room will be located in Room #22 of Palacio de Congresos y Exposiciones de Galicia for presenters to preview their materials and run-through their presentations. The speaker ready room will be open from 14:00 to 21:00 on Sunday; 08:00 to 19:00 on Monday, Tuesday, Wednesday, and Thursday; 08:00 to 15:30 on Friday.

Printing Service / Copy Center in Santiago de Compostela, Spain
Torculo, a copy center and printing service, located in Santiago de Compostela, offers a multitude of copying and printing services from personalize copying to big format finishing (i.e. Posters). Torculo is located at Poligono Industrial de Tambre, Via Edison 33-35, CP 15890 and is approximately 5 minutes by from the Palacio de Congresos y Exposiciones de Galicia. Please view Torculo’s web site at the following address www.torculo.com for more information regarding their services.

Torculo Business Hours of Operation: Monday through Friday: 09:00 – 12:00 and 16:00 – 19:00
Form of Payment: Mastercard or Visa accepted

You may contact them via telephone by calling 981 95 83 20; by faxing 981 57 56 93 or by e-mailing a Torculo representative, Adriana, at clients@torculo.com or torculo@torculo.com.

   
 
           
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