Presentation Upload Instructions

Please make sure to upload all media files required for your presentation.

Instructions for uploading PowerPoint Presentations
To the FTP Server

Submission Deadline: Friday, June 4th, 2010, Midnight, Mountain Time

Naming your presentation

You must name your PowerPoint Presentation (.ppt) in a manner that will make it easily identifiable to you. The correct naming of the files is CRITICAL to the success of your upload. Here is how we would like you to name your document.

Session#-Presenatation Day-Presentation Time-Last Name

For example:

Please, ONLY use a dash (and no spaces) when you name your files. No spaces and no commas are allowed.

If your document includes multiple elements, please include those elements into a single folder and compress the folder into a “zipped” file.

For example:

If you are presenting more than one talk, each presentation must be named and uploaded separately.

Uploading your presentation

You may easily upload your PowerPoint Presentation to the FTP Server by using a web-site that acts as an FTP program.

Web-based FTP Clients:

The three pieces of information that you will need to log onto the FTP Server are:

Confirming your upload

Once you have uploaded your presentation, please send an e-mail to:

ftp@moonrecordingservices.com

Please include your file name in the subject line.

In the message please include your file name, your full name and the time your presentation is to be given. Please, do not sent your PowerPoint presentation to this e-mail unless instructed to.

If you do not receive e-mail confirmation within 48 hours, we did not get your presentation.

On-site Submission

Check in at the Presentation Room at The Santa Fe Community Convention Center/ Nambe Room the day before or 24 hours before your session to submit your files and to preview your presentation. If checking in on the day of your session please come by at least 4 hours prior to the start of your session (note: this refers to the session start time, not the presentation start time). The Meeting Services technicians will assist with the upload of your files and provide the opportunity to preview and/or edit your presentation as necessary.

Presentation Review/editing

You may edit your presentation up to 4 hours prior to the session start time. When you are finished reviewing and/or making changes to your presentation, you must tell Meeting Services personnel that you have viewed and approved your presentation file before you leave the Presentation Room. Meeting Services will then transfer the updated file to your meeting room.

Quality Control

Giving your presentation a last “once-over” in the Speaker Ready Room and/or Presentation Room is the most important step you will take to ensure your success. When reviewing your presentation, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly. The computers in the meeting rooms are the same as the computers in the Presentation Room, therefore:

IF THE PRESENTATION DOES NOT PLAY PROPERLY IN THE PRESENTATION ROOM, IT WILL NOT PLAY PROPERLY IN THE MEETING ROOM.

Security

Presenters are required to provide identification in order to submit their presentation as well as to access it in the Presentation Room. Cameras, ipod, music players and video equipment are not permitted in the Presentation Room or Speaker Ready Room. All files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

Questions and Technical Support

Please read the instructions on preparing your presentation before contacting technical support.

For all questions regarding preparing or uploading presentations,please contact:

Tina Marquez, contact@santafeav.com, 505.986.1796
Andy Smith, andy@moonrecordingservices.com, 505.660.7479