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Abstract Submission Procedures

Abstract Submission Overview

• Submission via the conference web site is recommended and highly preferred.
• Payment of the abstract submission fee and full registration fee is required, plus the completed form must accompany each abstract. (Abstracts will not be considered unless the presenting author has registered for the meeting and paid the full registration fee.)
• Abstracts will not be accepted by fax or e-mail.
• Do not mail in any abstracts or registration materials if you submit electronically!
• Abstracts must adhere to the all guidelines.
• Only one paper per first author will be accepted.
• Duplicate submissions will be charged a non-refundable processing fee of $60.00 USD.
• Abstract revisions or changes made by the ASLO Business Office will be subject to an abstract change fee of $60.00 USD.
• It may be necessary to accept for poster presentation some abstracts submitted for oral presentation, and, likewise, abstracts submitted for poster presentation may be accepted as oral presentations.
• The submission deadline of midnight (23:59 US CDT) on 11 October 2010 will be strictly adhered to.

Abstract Submission & Deadlines

The abstract submission deadline is midnight (23:59 US CDT) on 11 October 2010. In order for scheduling to be completed in a timely manner, all Internet and mailed submissions must be received by this date. (Mailed submissions must be sent in advance so they are received, not postmarked, by this date.) Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted. Abstracts can be submitted as follows:

1. Via the Internet. This method of submission is highly preferred.
2. By mail. Submit the abstract on a CD-ROM accompanied by one (1) original hard copy printed on white paper. All documents must be submitted in .doc or .docx format. Abstracts submitted in any other format are not acceptable and will be returned. CDs must be clearly and fully labeled with the name of the author to contact, institution name, mailing address, phone number, and e-mail address. CD submissions must include a hard copy of the abstract, no exceptions. E-mail and fax copies of abstracts are not acceptable. Include the completed registration and abstract submission forms along with the hard copy of the abstract. Please use a laser-quality printer to print the one hard copy required for mailed submissions. Send originals and discs to: ASLO Business Office, 5400 Bosque Boulevard, Suite 680, Waco, TX 76710-4446, USA.

If you are not able to submit your abstract by one of these two methods, please contact Helen Schneider Lemay at 800-929-ASLO (U.S., Canada, and Caribbean), 254-399-9635 (All other countries), or via e-mail at business@aslo.org.

Abstract Submission Requirements

An abstract submission fee of $60.00 USD ASLO members/$70 non-ASLO members is required for each submission, along with a full paid registration. This fee is non-refundable should it later be determined you are not able to attend and make your presentation. However, registration fees are refundable under the registration guidelines.

All persons wishing to contribute an abstract must complete a registration form with payment for the abstract submission fee and full registration fee when submitting their abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted. Only one paper per first author will be accepted. An abstract submission fee and registration fee paid by the presenting author must accompany each paper accepted. Poster presentations are strongly encouraged and will play an important role in this meeting. All presentations will be considered for poster presentation. Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation and, likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.

Originals, discs, and Internet submissions, along with their accompanying registrations, must be received by the submission deadline of midnight (23:59 US CDT) on 11 October 2010. As noted previously, an author’s abstract and registration must be received at the same time regardless of how the abstract is submitted.

Second Submission to an Education Session

Presenting authors who submit an abstract to a science session may submit a SECOND abstract to one of the following designated education sessions:

• S26: Improved Broader Impacts = Enhanced Scientific Impacts
• S54: Student Engagement in Education and Public Outreach
• S72: A Caribbean Focus and International Perspective on Implementing Sustainability in Formal Education
• S76: Increasing Diversity in the Ocean Science Workforce: Effective Recruitment and Mentoring

A second registration fee and abstract submission fee are not required. This is the only case in which a presenter may submit two abstracts as first author and with one registration fee.

Submitting the second abstract: If you are submitting one abstract to a scientific session and a second abstract to one of the designated "education sessions," abstract submission via the online system will not be possible. Please send your registration confirmation ID# from the first abstract, education session number, text of the second abstract, and author information for the second abstract via email to lyndaw@sgmeet.com.

If you have any questions about the process for submitting a second abstract to an education session, please contact Lynda West, ASLO 2011 Aquatic Sciences Meeting, at lyndaw@sgmeet.com.

Session Topic Codes

To assist the organizing committee in assigning your abstract to an appropriate session, you should use the session codes and enter your first, second, and third choices under the Session Topic Code portion of the abstract form. All three choices must be indicated in order for your abstract to be considered. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session requests, the committee cannot guarantee your abstract will be placed in any of the sessions chosen. Priority is given to the overall scientific program and, therefore, final placement is solely at the discretion of the organizing committee.

Previewing Abstracts

When you submit your abstract, you will receive a confirmation and will be given a login and password for making necessary corrections. Please check your abstract for errors after you submit.

Author Notification

Presenting authors will receive electronic confirmation when the abstract and registration are received and will receive confirmation in this same manner when the abstract is accepted and assigned. Accepted abstracts will be posted on the website after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate an alternate method of notification when you submit your abstract.

Additional Charges to Authors

1. Any author who submits an abstract on a disk and then also submits via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD.
2. An author who submits the same abstract more than once via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD.
3. Likewise, any author who submits an abstract and then resubmits the same abstract with revisions or changes or sends in a request for the appropriate changes to be made will be charged a non-refundable abstract change fee of $60.00 USD.

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