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Key Dates:

Call for Papers
Summer 2008

Abstract Submittal Deadline
3 October 2008

Authors Notified,
Student Travel Grant Recipients Notified
December 2008 

Schedule Posted
January 2009

Meeting
25-30 January 2009

Abstract Submittal Overview

Abstract Submission Procedures

The abstract submission deadline is midnight (23:59 GMT/ 18:59 US, CDT) on 3 October 2008. In order for scheduling to be completed in a timely manner, all Internet and mailed submissions must be received by this date. (Mailed submissions must be sent in advance so they are received, not postmarked, by this date.) Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted. Abstracts can be submitted as follows:

  1. Via the Internet. This method of submission is highly preferred.
  2. By mail. Submit the abstract on a 3.5" floppy disk or CD (formatted for DOS) accompanied by one (1) original hard copy printed on white paper. All documents must be submitted in either WordPerfect for Windows or Microsoft Word for Windows file formats. Abstracts submitted in any other format are not acceptable and will be returned. Disks and CDs must be clearly and fully labeled with the name of the author to contact, institution name, mailing address, phone number, and e-mail address. Disk and CD submissions must include a hard copy of the abstract, no exceptions. E-mail and fax copies of abstracts are not acceptable. Include the completed registration and abstract submission forms along with the hard copy of the abstract. Please use a laser-quality printer to print the one hard copy required for mailed submissions. Send originals and diskettes to: ASLO Business Office, 5400 Bosque Boulevard, Suite 680, Waco, TX 76710-4446, USA.

If you are not able to submit your abstract by one of these two methods, please contact Helen Schneider Lemay at 800-929-ASLO (U.S., Canada, and Caribbean), 254-399-9635 (All other countries), or via e-mail at business@aslo.org.

Abstract Submission Requirements

An abstract submission fee of $60.00 USD/ €39.00 is required for each submission, along with a full paid registration.  This fee is non-refundable should it later be determined you are not able to attend and make your presentation. However, registration fees are refundable under the registration guidelines.

All persons wishing to contribute an abstract must complete a registration form with payment for the abstract submission fee and full registration fee when submitting their abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted. Only one paper per first author will be accepted. An abstract submission fee and registration fee paid by the presenting author must accompany each paper accepted. Poster presentations are strongly encouraged and will play an important role in this meeting. All presentations will be considered for poster presentation.  Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation and, likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.

Originals, diskettes, and Internet submissions, along with their accompanying registrations, must be received by the submission deadline of midnight (23:59 GMT/ 18:59 US, CDT) on 3 October 2008. As noted previously, an author’s abstract and registration must be received at the same time regardless of how the abstract is submitted.

Previewing Abstracts

When you submit your abstract, you will receive a confirmation and will be given a login and password for making necessary corrections. Please check your abstract for errors after you submit.

Author Notification

Presenting authors will receive electronic confirmation when the abstract and registration are received and will receive confirmation in this same manner when the abstract is accepted and assigned. Accepted abstracts will be posted on the website after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate an alternate method of notification when you submit your abstract.

Additional Charges to Authors

Any author who submits an abstract on a disk and then also submits via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD/ €39.00.

An author who submits the same abstract more than once via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD/ €39.00.

Likewise, any author who submits an abstract and then resubmits the same abstract with revisions or changes or sends in a request for the appropriate changes to be made will be charged a non-refundable abstract change fee of $60.00 USD/ €39.00.

Summary/Important Notes